Moment.js screenshot, so you can correctly write September 22nd in Esperanto! 5.
When you use a calendar or meeting management software to send your invite, the recipients’ calendars will also automatically translate the date and time in the attached calendar file to their preferred time zone.Ĭurious about the preferred date formatting in other countries? Scroll to the bottom of the moment.js demonstration page and click to see the examples rendered in each country’s preferred format. If you’re inviting people who live in other time zones, use to figure out the correct time and date for your invitees. Spelling out month names helps avoid confusion for people from other countries who are used to seeing different date formats.Įxample: September 15, 3:00 - 3:45PM US/Pacific Make sure to include the full date and time of the meeting, including the time zone, in the text of your invitation email. If you need people to come prepared, make sure you clearly provide these instructions right at the top of your message. Required Preparation (optional)ĭo people need to prepare reports, review a design, or gather facts to contribute to the meeting? Do you need people to RSVP so you can plan? Something like “Hello everyone, Looking forward to seeing you all at the big project kickoff!” or “As we discussed on the phone last Tuesday, here’s the invitation email for our upcoming demo.” These quick notes help busy people remember who you are and why they’re receiving this invitation. If you’re meeting with a group that doesn’t meet regularly, add a short personal note to the top of your meeting invite email to provide much needed context. Recommendation: Use full words in your email subject line. And while your team knows that “PM” means “program manager” and “mtg” means “meeting”, people from outside your group may not. Believe it or not, not everyone uses Outlook or Google Calendar, so you need to actually include the meeting date in your subject line. When you invite someone outside your group, though, this shorthand falls apart. This can work great with a team that knows the abbreviation and who will get the meeting on their calendars automatically.
Many groups develop subject line abbreviations to aid a quick scan of meeting email, using subject lines such as: People instantly know when you’re requesting their time and the main topic of your meeting without even opening the email.
You know, the kind we used to just call a conversation, or even simply “talking to Fred.” But with communications increasingly going digital, we’re frequently holding these ad-hoc conversations using meeting software online. That’s the best invitation for the most common type of meeting. Tip: Be sure not to miss the downloadable business meeting invitation email templates at the end of the story “Hey, do you have a minute?”